DUTIES OF SUPERINTENDENT
The Board of Education of the Smith County School District assigns the following duties to the
superintendent, who is properly licensed and chosen in the manner prescribed by law.
1. It shall be the duty of the superintendent to administer the schools within this district and
to implement the decisions of the school board. The superintendent shall include as part
of his/her duties all standards imposed by law and local district policies.
2. In addition to all other powers, authority, and duties imposed or granted by law, the
Superintendent shall have the following powers, authority, and duties:
(a) To enter into contracts in the manner provided by law with each assistant
superintendent, principal, and teacher of the public schools under his/her
supervision, after such assistant superintendent, principal, and teachers have been
selected and approved in the manner provided by law.
(b) To enforce in the public schools of the school district the courses of study
provided by law or the rules and regulations of the State Board of Education, and
to comply with the law with reference to the use and distribution of free
(c) To administer oaths in all cases to persons testifying before him/her relative to
disputes relating to the schools submitted to him/her for determination, and to
take testimony in such cases as provided by law.
(d) To examine the monthly and annual reports submitted by principals and teachers
for the purpose of determining and verifying the accuracy thereof.
(e) To preserve all reports of superintendents, principals, teachers, and other school
officers, and to deliver to his/her successor or clerk of the board of supervisors all
money, property, books, effects, and papers.
(f) To prepare and keep in his/her office a map or maps showing the territory
embraced in the school district, to furnish the county assessor with a copy of such
map or maps, and to revise and correct same from time to time as changes in or
alterations of school districts may necessitate.
(g) To keep an accurate record of the names of all the members of the school board
showing the districts for which each was elected or appointed, the post office
address of each, and the date of expiration of his/her term of office. All official
correspondence shall be addressed to the school board and notice to such
members shall be regarded as notice to the residents of the district and it shall be
the duty of the members to notify such residents.
(h) To deliver in proper time to the assistant superintendents, principals, teachers, and
board members such forms, records, and other supplies which will be needed
during the school year as by law or any applicable rules and regulations, and to
give to such individuals such information with regard to their duties as may be
(i) To make to the school board reports for each scholastic month in such form as the
school board may require.
(j) To distribute promptly all reports, letters, forms, circulars, and instructions which
he/she may receive for the use of school officials.
(k) To keep on file and preserve in his/her office all appropriate information
concerning the affairs of the school district.
(l) To visit the schools in the district in his/her discretion, and to require the assistant superintendents, principals, and teachers thereof to perform their duties as prescribed by law.
(m) To observe such instructions and regulations as the school board and other public officials may prescribe, and to make special reports to these officers whenever required.
(n) To keep his/her office open for the transaction of business upon the days and during the hours to be designated by the school board.
(o) To make such reports as are required by the State Board of Education.
(p) To make an enumeration of educable children in the school district as prescribed by law.
(q) To keep in his/her office and carefully preserve the public school record provided, to enter therein the proceedings of the school board and its decision upon cases and its other official acts, to record therein the data required from the monthly and term reports of principals and teachers, and from the summaries of records thus kept.
(r) To delegate student disciplinary matters to appropriate school personnel.
(s) To make assignments to the various schools in the district of all noninstructional and nonlicensed employees and all licensed employees, as provided in Sections 37-9-15 and 37-9-17, and to make reassignments of such employees from time to time; however, a reassignment of a licensed employee may only be to an area in which the employee has a valid license issued by the State Department of Education. Upon request from any employee transferred, such assignment shall be subject to review by the school board.
(t) To employ substitutes for licensed employees, regardless of whether or not such substitute holds the proper license, subject to such reasonable rules and
regulations as may be adopted by the State Board of Education and by the Smith County School Board.
(u) To comply in a timely manner with the compulsory education reporting
requirements prescribed in Section 37-13-91
(v) To perform such other duties as may be required of him/her by law.
(w) To notify, in writing, the parent, guardian, or custodian, the youth court, and local law enforcement of any expulsion of a student for criminal activity.
(x) To notify the youth court and local law enforcement agencies, by affidavit, of the occurrence of any crime committed by a student or students upon school property or during any school-related activity, regardless of location and the identity of the student or students committing the crime.
(y) To employ and dismiss noninstructional and nonlicensed employees as provided by law.
3. All funds to the credit of a school district shall be paid out on pay certificates issued by
the superintendent upon order of the school board of said school district properly entered
upon the minutes thereof, and all such orders shall be supported by properly itemized
invoices from the vendors covering the materials and supplies purchased. All such orders
and the itemized invoices supporting same shall be filed as a public record in the office of
the superintendent for a period of five (5) years. The superintendent shall be liable upon
his/her official bond for the amount of any pay certificate issued in violation of the
provisions of this section. The school board shall have the power and authority to direct
and cause warrants to be issued against such district funds for the purpose of refunding
any amount of taxes erroneously or illegally paid into such fund when such refund has
been approved in the manner provided by law.
4. The superintendent of schools shall be special accounting officer and treasurer with
respect to any and all district school funds for the school district. The superintendent or
his/her designee shall issue all warrants without the necessity of registration thereof by
the chancery clerk. Transactions with the depositories and with the various tax collecting
agencies which involve school funds for such school district shall be with the
superintendent of schools, or his/her designee.
5. It shall be the duty of the superintendent of schools to keep and preserve the minutes of
the proceedings of the school board.
6. The superintendent of schools shall maintain as a record in his/her office a book or a
computer printout in which he/she shall enter all demands, claims, and accounts paid
from any funds of the school district. The record shall be in a form to be prescribed by
the State Auditor. All demands, claims, and accounts filed shall be preserved by the
superintendent of schools as a public record for a period of five (5) years. All claims
found by the school board to be illegal shall be rejected and disallowed. All claims,
which are found to be legal and proper, shall be allowed and ratified as paid by the
superintendent of schools. All claims as to which a continuance is requested by the
claimant and those found to be defective but which may be perfected by amendment shall
be continued. The superintendent of schools shall issue a pay certificate against any legal
and proper fund of the school district in favor of the claimant in payment of claims. The
provisions of this section, however, shall not be applicable to the payment of teachers'
salaries, salaries of drivers of publicly owned school buses, travel advances, amounts due
private contractors, or other obligations where the amount thereof has been previously
approved by a contract or by an order of the school board entered upon its minutes, or by
inclusion in the current fiscal year budget, and all such amounts may be paid by the
superintendent of schools by pay certificates issued by him/her against the legal and
proper fund without allowance of a specific claim therefor as provided in this section,
provided that the payment thereof is otherwise in conformity with law.
Superintendent of Education
Superintendent of Education
P O Box 308
Raleigh, MS 39153
Phone: 601 782-4296
Fax: 601 782-9895